Openbee: Electronic Document Management

What is DMS ?

DMSis a system for digitizing documents and digitalizing business processes.
No more being overwhelmed by documents!

Quelles sont les principales fonctionnalités de OPEN BEE GED ?

• • Document Capture: Integrate all types of documents (paper, email, MS Office, ERP, etc.) and manage their integration into your business processes.
  • Document Management: Centralize your documents and organize them in a structured and logical way.
    
    
  • User Management: Manage your users with multiple access levels.
  • Mobile Access: Access all of your company’s information from a smartphone or tablet.
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  • Set Reminder Dates: Set reminder dates for important documents (trial periods, contracts, and subscriptions).
  • Automatic Notifications: Be automatically notified of content updates (price lists, product features, client records).
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  • Search Function: Instantly find any content with the search engine.
    
    
    
    
    
  • Version Control: Manage version numbers.
  • File Synchronization: Sync your files between your computer, mobile devices, and Open Bee GED.
  • Sharing: Share any document with internal or external contacts in just a few clicks.
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  • Document Retention: Safely store your documents in compliance with legal frameworks and current standards.
    
    
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  • Digitalize Your Approval Workflows:
    Digitalize your linear or conditional approval workflows for your employees in just a few minutes.
    Define the roles, tasks to be performed, and associated deadlines (drag-and-drop mode).
    Set up ad-hoc document approvals.
    As a Supervisor, monitor task completion in real-time by the various workflow participants.
    
• • E-Form Electronic Forms:
    Design, distribute, and communicate electronic forms.
    
    
    
• • Digital Safe:
    Safely store your documents, respecting the legal framework and current standards.
       
    
• Mobility: Your Office in Your Pocket:
  From your mobile devices, you have access to your documents!
  Search, view all your documents stored in Open Bee GED from your iOS, Android, or Windows smartphone or tablet.
  Handle your tasks and document approvals.
  Sign delivery receipts and quotes directly from your mobile device.
  Have up-to-date documentation for your documents: prices, catalogs, manuals, etc.
  Complete electronic forms and submit them instantly
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• Integrate Content Management into Your Business Applications:
  Designed for partners, the Open Bee Web Services Kit allows you to interface your software or business applications (ERP, CRM, HRIS, Commercial Management, etc.) with the Open Bee Digital Platform DXP in record time.
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  • Lifecycle Module:
    Set up lifecycle management rules for a set of identified documents.
    Choose the activation date for the rule and the document retention period.
    Select the collaborators to be notified when documents expire, as well as the notification frequency.
    Track expired documents and either delete or hide them.
    Comply with GDPR requirements.
    
    

What are its uses?

In conclusion, what does a GED bring me?